General Privacy Policy P.B.C.B vzw

P.B.C.B vzw (Scottish Weekend) highly values the protection of your personal data and the respect for your privacy. In this privacy policy we wish to give clear and transparant information on how we handle your personal data. We go through great efforts to guarantee your privacy and handle your personal data with care. P.B.C.B vzw always complies with applicable laws and regulations, including the General Data Protection Regulation. (GDPR)
Consequently, we process your personal data in accordance with the purpose for which they were provided. Said purposes and types of personal data are listed in this privacy policy:
  • Processing of your personal data is limited to the minimally required information for the purposes for which they are processed;
  • We ask for your explicit consent when needed to process your personal data;
  • We have taken appropriate technical and organizational measures to ensure the security of your personal data;
  • No personal data will be passed on to third parties, unless necessary for the execution of the purposes for which they were provided;
  • We are aware of your rights regarding your personal data and respect them, and we want to make you aware of your rights.
As P.B.C.B. vzw we are responsible for the processing of your personal data. When you have any questions about this subject or if you wish to contact us after reading through our privacy policy, please do so at:
P.B.C.B. vzw
Holt 21
3740 Bilzen

Why we process your personal data

Your personal data will be processed by P.B.C.B. vzw for the following purposes and legal grounds:
  • The sending of newsletters and invitations. (with the consent of the recipient);
  • Registering and processing/invoicing of your registrations for ticket (pre)sale, camping and competitions.
For the above purposes, we may request, store and process the following of your personal information:
  • Personal Data: name, first name, address, phone number, e-mail;
  • Personal Identifiers: gender, date of birth, nationality, VAT number;
We use the data collected only for the purposes for which they were provided.

Provisioning to third parties

The data you submit to us will not be passed on to third parties, unless we receive a legally substantiated request. (example: VAT checks).

Retention Period

P.B.C.B. vzw does not store personal data longer than necessary for the purpose for which it was provided or required by law. Personal data is kept for up to 5 years after the last use and only for statistical purposes.

Data Security

We have taken appropriate technical and organizational measures to protect your personal data against unlawful processing. We have for example taken the following measures:
  • All persons who can take note of your data on behalf of P.B.C.B vzw, are obliged to observe confidentiality;
  • We have implemented a username and password policy on all our systems;
  • Our collaborators have been informed about the importance of the protection of your personal data.

Your rights regarding your data

You have the right to review and the right to correct or delete the personal data that we have received from you. At the top of this privacy policy we have provided our contact details. To prevent misuse, we can ask you to provide adequate identification. To verify your identity, we ask you to send a copy of your identity card. You can also submit an objection (protest) against the processing of your personal data (or a part thereof) by us or by one of our processors.You also have the right to have the data you provided transferred to yourself or, on your instructions, directly to another party. We can ask for identification before we comply with the aforementioned requests.


Should you have a complaint about the processing of your personal data, we ask that you contact us directly. You have the right to file a complaint with the Privacy Commission, the supervisory authority on privacy protection.

Alterations to privacy policy

P.B.C.B. vzw can make changes to its privacy policy. In such case, we will make an announcement of any possible changes on our website.